Bracknell Cavaliers Football Club

Constitution - Code of Conduct

17th July 2006

Mission Statement

We aim to provide high quality training for both player and managers, at all levels in youth football, in a friendly and safe environment.

1. The Club

i. Bracknell Cavaliers Football Club is committed to a policy of equal treatment of all members and requires all members whatever level or authority, to abide and adhere to this general principle and the requirements of the Codes of Practice issued by the Equal Opportunities Commission and Commissions for Racial Equality.

ii. All teams to be registered under the name Bracknell Cavaliers F.C. (The Club). Any second team within an age group to be named Bracknell Cavalier Colts F.C. Any third or more team name to be agreed by the Committee.

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iii. Open to boys and girls who may be registered to play in a particular age group who are under the age limit for that age group on and including the 1st September of the current season and over the age of 6 years by that date.

iv. All players must fill in a club registration membership form and provide two current passport size photographs and an original birth certificate/medical card must be supplied by the players in their respective Leagues. The League Registration Card to be completed and returned to the Club Secretary. Other information may be requested as required by the affiliated leagues or F.A.

v. The Club’s home ground is St. Sebastian’s Playing Fields, Nine Mile Ride, Crowthorne together with the council and school pitches as necessary.

vi. The Club Management Committee must consist of: - Chairman, Secretary, Vice Chairman, Minutes Secretary, Fixture Secretary (optional), Treasurer, and Fund Raising Secretary (optional). This Committee will meet on the 3rd Tuesday of every month, or as agreed by the Committee.

vii. Each team must have a named manager who will be vetted and appointed by the Club Committee. The managers shall be expected to take part in any relevant training programs. The teams will have a maximum number of registered players for the respective affiliated leagues that they are in. Pool players allowed for all teams, but can only be played on the unavailability of fully paid registered players.

viii. The Club is bound by the rules of any affiliated league or F.A.

ix. The Club constitution can be amended by any A.G.M. or any special meeting in which two weeks notice has been issued to committee members and managers. Changes can only be made on the presence of a quorum constituted by at least three committee members and one third of the managers. All committee members, managers and one parent of each player if present will be entitled to vote on any proposal with a majority vote required. The Chairman will only vote in the event of a split decision

x. The A.G.M will be held at the end of the season by two weeks notice to all members.

xi. The Club will appoint and train a Child Protection officer in accordance with the Football Associations policy and procedures.

2. Fees

i. All fully registered players to pay an annual fee as set at the A.G.M. All annual fees to be paid by 31st August proceeding the new season start.

ii. All players to pay a weekly subscription as set at the A.G.M. for training between 1st September and 30th April.

iii. All pool players to pay a match fee as set at the A.G.M.

iv. Any player registered with The Club after the first week in January will pay half the annual registration fee.

v. Second and third children from the same family will have a reduction on their registration fee only. Any such reductions to be set at the Annual General Meeting.

vi. Any player leaving the Club will not be entitled to any reimbursement of registration fees.

vii. Players aged 7 to 12 will enter the Cavaliers 6-a-side. Age groups above this are entitled to one 6-a-side entry at the Clubs expense. All other tournament entries to be paid by the individual team. The Club Treasurer will only issue cheques for entries to tournaments on receipt of full cash payment from the entering team.

viii. In cases of special hardship and when circumstances warrant, the Club committee members may vote at a special meeting to waive the registration fee. Applications should be in writing in confidence to the Club Secretary who will forward for discussion to the special committee only. The waiver will be considered the exception.

ix. In the event that no registration fee is received by the agreed date, the Club may withhold the registration card of the player.

x. The player, manager or parent incurring the fine will be advised in writing by the Club Secretary at the earliest possible opportunity following receipt of notice from the Affiliated League or FA. Upon receipt of such notification the player, manager or parent shall pay the full amount of the fine to the Club. Failure to pay the fine within 14 days of notification by the Club will result in the player’s registration card being withheld. In the event that the fine is successfully challenged and overturned the full amount, or part of the fine so determined by the Affiliated League or FA, will be repaid by the Club.

xi. Anyone who receives a trophy that has to be returned to the Club is responsible for repair if broken or damaged in any way.

xii. At the end of the season an annual presentation will be held with the following awards: - Club Trophy to all registered players, Managers Players Trophy for each team, Players player Trophy for team, Most Improved Player for each team.

xiii. The Clubs accounts shall be subject to audit by an independent person, on an annual basis and will be available for inspection at the Annual General Meeting.

3. Kit

i. The Club will supply all players with shirts, shorts and socks. Socks and shorts will be replaced annually. All kit will remain the property of Bracknell Cavaliers F.C.

ii. The Club Committee and Managers will decide the club colours at the time of a kit change.

iii. Only a full Club sponsors name may be put on any part of the players’ kit.

iv. Club kit may only be used on match days and other specified times. It must not be used at school, training or any other time.

v. Shirts must be returned after matches to be laundered together by an appointed person. Socks and shorts are the responsibility of the player.

vi. All kit must be returned when any player leaves the Club.

vii. Any loss of kit will be the responsibility of the individual team involved.

4. Fund raising/sponsorship

i. A full Club Sponsor will be sought by the Committee where it is beneficial to do so.

ii. Individual teams may raise their own sponsorship for training tops etc. and may have the sponsor’s name printed on these items only. Appreciation to sponsor’s can be made in the form of a plaque or trophy, at the annual presentation and at the expense of the individual teams. The Club Treasurer will keep separate accounts for the individual teams and cheques will then be issued direct to the suppliers or on the suppliers invoice. Teams are not allowed to open their own accounts.

iii. Fund raising for the Club retains priority over individual teams and all members must be prepared to assist in the annual fund raising target. This target is calculated annually by the Treasurer to cover the shortfall of income from registration fees and subscriptions.

iv. A Fund Raising Secretary may be appointed at the A.G.M. All managers or their appointed team fundraiser will be required to cooperate with the fund raising secretary.

5. Discipline

i. All parents, managers and players are bound by this Constitution and should be aware that they are representatives of the Club not only during the game, but before and after. The codes of conduct will be strictly adhered to for the good name of the Club. The Committee reserves the right to suspend, ban or remove from the Club any parent/friend/relation/manager or player who is found guilty of bringing the Club into disrepute.

ii. Any manager, player/parent or Club Official receiving a red card for violent conduct, swearing or serious dangerous play will receive an immediate three match ban from the Club in addition to any F.A. decision.

iii. Any player receiving a second red card in one season as in 5 ii will be banned from the Club for the remainder of the current season.

iv. Any player receiving a red card for two bookable offences will receive an immediate one match ban from the Club in addition to any F.A. decision.

v. Any player accumulating yellow cards and red cards may be disciplined at the Committees discretion.

6. Managers

i. Will be responsible for the selection and registration of their players.

ii. Must ensure that all boys, girls and parents/guardians are aware of the Clubs Constitution and must report any problems regarding conduct to the Club Secretary.

iii. Advise visiting teams and referees of directions, times etc. of home games. Ensure that they have adequate information for away fixtures. In both instances this should be supplied five days before the match is to take place.

iv. Only arrange games through the Club or Fixtures Secretary.

v. Any manager wishing to dismiss a registered player from his team cannot do so without the authorisation of the Club Committee

vi. Mangers are required to attend the monthly meetings of the Club and pass on information to the parents and players. They will receive one copy of the minutes from each meeting, which they should make available to parents. Any constitution changes will be notified to all members.

vii. Managers are responsible for collecting subscriptions for training usually through an appointed parent. This should be paid into the Club at the monthly meetings with a completed form less expense deductions. Allowable expenses are for referees fees, oranges, postage and minor first aid only. Other deductions may be made after referral to the Club Secretary, Chairman or Treasurer. Managers may hold a float of £20.00, which must be included in the final payment at the end of the season, at a date agreed by the Committee.

viii. A person can only be a manager of one team and a team can have only one manager.

ix. On all match days ensure there is available:- kit, match ball, training balls, (sponge and water in a bucket are not to be used) first aid kit, water-spray bottle, whistle, watch, paper and pencil, linesmen flags, nets and corner flags for home games, league rule book, I.D. cards. Always offer the I.D. cards and ask for the opponents. Check for colour clash. If there is a colour clash, the home team changes. If the referee does not arrive the game must be played. A parent or manager can referee but reach agreement with the opposite manager. You must supply a linesman unless otherwise appointed by the league. Managers are also responsible for goal post safety. On training sessions managers must provide, first aid kit and necessary training equipment.

x. Do not get involved in any arguments with the opposing manager, parents or the referee. Any protest must be made formally through the Club Secretary.

xi. At St. Sebastian’s the large pitch is for 11-a-side and 9 a-side matches only. No games across the pitch. 7-a-side teams to use the smaller pitches. The first teams playing are responsible for setting up the pitches. The last teams playing are responsible for taking down the goals, sweeping out the changing rooms, pavilion and paved areas outside. Good care of the pavilion is essential. No football boots or muddy shoes/wellingtons etc. in the bar area. Use of the pavilion during matches is to be encouraged.

7. Grievances/Disciplinary Procedures.

i. Any grievance in whatever form must be passed to the Club Secretary in writing for discussion at a Club meeting. For grievances of a more serious nature the Club Chairman may appoint a special committee of five people to resolve the matter.

ii. No manager, player or parent shall use the Cub name to pursue a grievance in any way without referral to the Club Committee.

8. Code of Conduct for Coaches/Managers.

i. Coaches/managers must respect the rights, dignity and worth of each and every person and treat each equally within the context of the sport.

ii. Coaches/managers must place the well-being and safety of each player above all other considerations, including the development of performance.

iii. Coaches/managers must adhere to all guidelines laid down by governing bodies and Club Officials.

iv. Coaches/managers must develop an appropriate working relationship with each player based on mutual trust and respect.

v. Coaches/managers must not exert undue influence to obtain personal benefit or reward.

vi. Coaches/managers must encourage and guide players to accept responsibility for their own behaviour and performance.

vii. Coaches/managers must ensure that the activities they direct or advocate are appropriate for the age, maturity, experience and ability of the players.

viii. Coaches/managers should at the outset, clarify with the players (and where appropriate parents) exactly what is expected of them and also what they are entitled to expect from their coaches/manager.

ix. Coaches/managers must co-operate fully with other specialists (e.g. other coaches, officials, parents, first aiders) in the best interests of the player.

x. Coaches/managers must always promote the positive aspects of the sport (e.g. fair play) and never condone violations of the Laws of the Game, behaviour contrary to the spirit of the Laws of the Game or relevant rules and regulations or the use of prohibited substances or techniques.

xi. Coaches/managers must consistently display high standards of behaviour and appearance.

xii. Coaches/managers must not use or tolerate inappropriate language.

9. Code of Conduct for Players

a. On the field of play.

i. Matches must be played in a sporting manner and within the Laws of the Game.

ii. The decision of the referee and his nominated linesman is final. Dissent towards officials will not be tolerated. Respect must be shown to match officials and opposing players, managers and supporters.

iii. The use of bad language is strictly forbidden.

iv. Official Bracknell Cavaliers kit must be used for every fixture.

v. At the end of every match opponents should be met with a handshake.

b. Off the field of play.

i. For matches and training, prompt attendance as per the managers instructions.

ii. Travel to, and arrival at away grounds is to be made in an orderly manner.

iii. Spectators, including substitutes, must ensure that their enthusiastic support does not exceed the bounds of good sportsmanship.

iv. Playing kit must be kept in good condition and returned if requested.

v. While attending tournaments, six a-sides, social events or league functions, club members should not act in any way that will damage the reputation of the Club.

10. Code of Conduct for parents/spectators.

a. Players can expect parents/spectators not to:

i. Attempt to coach or manipulate the players while they are playing.

ii. Shout, argue, use abusive language or become violent.

iii. Ignore players who need help.

iv. Attempt to referee a game by appealing for free kicks etc.

v. Assess players by their incompetence.

vi. Abuse or argue with the referee. Do not approach the referee at any time.

b. Players can expect parents/spectators to:

i. Praise effort and performance more than results.

ii. Look for aspects to praise in players who might not otherwise get attention.

iii. Give them clear examples of excellent behaviour.

iv. Assess players with regard to skill, effort and attitude.

v. Help, encourage and support. Do not criticise mistakes.

vi. Let managers deal with team selection, tactics and referees and support their decisions at all times.

11. Code of Conduct for Team Officials.

This code applies to all team/club officials (although some of the items might not apply to all officials).

Obligations towards the game. 

The team official should:

i. Set a positive example to others, particularly young players and supporters.

ii. Promote and develop his own team having regard to the interests of the players, supporters and reputation of the national game.

iii. Share knowledge and experience when invited to do so, taking into account the interest of the body that has requested this rather than personal interests.

iv. Avoid all forms of gamesmanship.

v. Show due respect to match officials and others involved in the game.

vi. Always have regard for the best interests of the game, including where publicly expressing an opinion of the game and any particular aspect of it, including others involved in the game.

vii. Not use or tolerate inappropriate language.

Obligations towards the team.

The team official should:

i. Make every effort to develop the sporting, technical and tactical levels of the club/team, and to obtain the best results for the team, using all permitted means.

ii. Give priority to the interests of the team over individual interests.

iii. Resist all illegal or unsporting influences, including banned substances and techniques.

iv. Promote ethical principles.

v. Show due respect for the interests of players, coaches, managers and officials, their own club/team and others.

Obligations towards the Supporters.

i. Show due respect for the interests of supporters.

Respect towards the Match Officials.

A team official should:

i. Accept the decision of the Match Official without protest.

ii. Avoid words or actions which may mislead a Match Official.

iii. Show due respect towards Match Officials.

Equal Opportunities Policy

Bracknell Cavaliers Football Club is committed to a policy of equal treatment of all members and requires all members of whatever level or authority, to abide and adhere to this general principle and the requirements of the Code of Practice issued by the Equal Opportunities Commission and Commission for Racial Equality.

All members are expected to abide by the requirements of the Race Relations Act 1976, Sex Discrimination Act 1986 and Disability Discrimination Act 1995. Specifically, discrimination is prohibited by:

• Treating any individual on grounds of gender, colour, martial status, race, nationality or ethnic or national origin, religion, sexual orientation or disability less favourably than others.

• Expecting an individual solely on the grounds stated above to comply with requirement(s) for any reason whatsoever related to their membership, which are different from the requirements of others

• Imposing on individual requirements that are in effect more onerous on that individual than they are on others. For example, this would include applying a condition which makes it more difficult for members of a particular race or sex to comply than others not of that race or sex.

• Victimisation of an individual

• Harassment of an individual, by virtue of discrimination

• Any other act or omission of an act, which has as its effect the disadvantaging of a member against another, or others, purely on the above grounds. Thus, in the entire Club’s recruitment, selection, promotion and training processes, as well as disciplinary matters, it is essential that merit, experience, skills and temperament be considered as objectively as possible.

Bracknell Cavaliers Football Club commits itself to the immediate investigation of any claims of discrimination on the above grounds and where such is found to be the case, a requirement that the practice cease forthwith, restitution of damage or loss (if necessary) and to the investigation of any member accused of discrimination.

Any member found guilty of discrimination will be instructed to desist forthwith. Since discrimination in its many forms is against the Football Club’s policy, any members offending will be dealt with under the disciplinary procedure.

The Football Club commits itself to the disabled person whenever possible and will treat such members, in aspects of their recruitment and membership, in exactly the same manner as other members. The difficulties of their disablement permitting assistance will be given, wherever possible to ensure that disabled members are helped in gaining access. Appropriate training will be made to such members that request it.
Anti Discrimination Policy

Bracknell Cavaliers Football Club is responsible for setting standards and values to apply throughout the club at every level. Football belongs to and should be enjoyed by everyone, equally. Our commitment is to confront and eliminate discrimination whether by reason of sex, sexual orientation, race, nationality, ethnic origin, colour, religion or disability.

Equality of opportunity at Bracknell Cavaliers Football Club means that in all our activities we will not discriminate or in any way treat anyone less favourably, on grounds of sex, sexual orientation, race, nationality, ethnic origin, colour, religion or disability.

This includes:

• The advertisement of volunteers

• The selection of candidates for volunteers

• Courses

• External coaching and education activities and awards

• Football development activities

• Selection for teams

• Appointments to honorary positions

Bracknell Cavaliers Football Club will not tolerate sexual or racially based harassment or other discriminatory behaviour, whether physical or verbal, and will work to ensure that such behaviour is met with appropriate action in whatever context it occurs.

Bracknell Cavaliers Football Club is committed to the development of the programme of ongoing training and awareness raising events and activities, in order to promote the eradication of discrimination within its own organisation, and within football as a whole.

Goalpost Safety Guidelines

1. For safety reasons, goalposts of any size (including those which are portable and not installed permanently at a pitch or practice field) must always be anchored securely to the ground.

• Portable goalposts must be secured by the use of chain anchors or appropriate anchor weights to prevent them from toppling forward.

• It is essential that under no circumstances should children or adults be allowed to climb, swing on or play with the structures of the goalposts.

• Particular attention is drawn to the fact that if not properly assembled and secured, portable goalposts may topple over.

• Regular inspections of goalposts should be carried out to check that they are kept properly maintained.

2. Portable goalposts should not be left in place after use. They should be dismantled and removed to a place of secure storage.

3. Goal nets should only be secured by plastic hooks or tape and not by metal cup hooks. Any metal cup hooks should be removed and replaced. New goalposts should not be purchased if they include metal cup hooks that cannot be replaced.

4. Goalposts which are “home-made” or which have been altered from their original size or construction should not be used. These have been the cause of a number of deaths and injuries.

5. Guidelines to prevent toppling:

i. Follow manufacturer’s guidelines in assembling goalposts.

ii. Before use, adults should:

• Ensure each goal is anchored securely in its place.

• Exert a significant downward force on the cross bar

• Exert a significant backward force on both upright posts

• Exert a significant forward force on both upright posts

These should be repeated until it is established that the structure is secure. If not, alternative goals/pitches must be used.

REMEMBER TO USE ALL EQUIPMENT, NOT JUST GOALPOSTS, SAFELY AT ALL TIMES

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